A few regular checks can stop receipts, unpaid invoices and unexplained bank transactions building up. Here is a weekly routine you can use with your accounting software, whatever provider you use.
Set a short routine
Allocate a regular time each week to match bank transactions, attach or file receipts, raise invoices, review supplier bills and note anything that cannot yet be explained. A consultant may focus on time records and customer invoices. A shop may also review payment-provider and stock records. A trade business may add project coding where it is useful.
Review what is overdue or unclear
Look for overdue customer balances, supplier invoices awaiting approval, duplicate transactions, personal spending mixed with business spending and missing opening balances. Identify urgent overdue returns or deadlines before routine historical clean-up work.
Finish with a short owner review
Check the bank balance against the records, list the next action for material exceptions and keep a clear handover note if someone else reviews the work. The routine is a control, not a guarantee that tax treatment is correct.
Related FoxSums resources
- Accounting software: what does your business actually need?
- Changing accounting software? Keep the switch simple.
- Monthly Finance Checklist for Small Businesses
Next step
Set a short recurring weekly review. Deal with urgent overdue returns or missing opening balances before ordinary tidy-up work.
Sources and review
- Evidence check date: 5 November 2026.
- GOV.UK - Making Tax Digital for Income Tax